Following up demonstrates professionalism, reinforces your enthusiasm for the role, and keeps you on the hiring manager’s radar. Here’s a step-by-step guide to mastering the Follow-Up Formula with email templates and expert tips.

Step 1: Send a Thoughtful Thank-You Email (Within 24 Hours)

A prompt thank-you email is essential. It shows appreciation for the interviewer’s time and reinforces your fit for the role.

Thank-You Email Template

Subject: Thank You for Your Time – [Job Title] Interview

Dear [Interviewer’s Name],

I appreciate the opportunity to speak with you about the [Job Title] position at [Company Name]. Our conversation reinforced my excitement about the role and how my experience in [specific skill or area] aligns with the team’s needs.

I especially enjoyed discussing [specific topic you talked about] and was impressed by [company value, project, or team dynamic]. It’s clear that [Company Name] is doing impactful work, and I would love the opportunity to contribute.

Please don’t hesitate to reach out if you need any additional information from me. I look forward to what’s next in the process.

Best regards,
[Your Name]
[Your LinkedIn Profile] (if applicable)
[Your Contact Information]

Pro Tip: Make each thank-you email personal by referencing something specific from the conversation.

Step 2: Provide Value in a Follow-Up Email (1 Week Later)

If you haven’t heard back after a week, send a follow-up email that adds value instead of just asking for an update.

Follow-Up Email Template

Subject: Following Up + Additional Insight on [Relevant Topic]

Dear [Interviewer’s Name],

I hope you’re doing well! I wanted to follow up on our conversation about the [Job Title] position. I remain very excited about the opportunity to join [Company Name] and contribute to [specific area of interest].

Since our discussion, I came across [an article, industry trend, or relevant resource] that reminded me of our conversation about [topic discussed in the interview]. I thought you might find it interesting! Here’s the link: [Insert Link].

I’d love to hear any updates regarding the next steps in the hiring process. Looking forward to staying in touch.

Best regards,
[Your Name]

Pro Tip: This approach makes your follow-up more engaging and less transactional.

Step 3: The Final Check-In (2–3 Weeks Later)

If there’s still no response, send a polite and professional check-in email to reaffirm your interest.

Final Check-In Email Template

Subject: Checking In on [Job Title] Role

Dear [Interviewer’s Name],

I hope you’re having a great week! I wanted to check in on the status of the [Job Title] position. I remain very interested in the role and would love to contribute to [Company Name].

Please let me know if there are any updates or if I can provide any further information. Looking forward to hearing from you.

Best,
[Your Name]

Pro Tip: Keep this email short and to the point—this is just a final touchpoint to express continued interest.

Bonus: Connect on LinkedIn

If you had a strong rapport with your interviewer, send a personalized LinkedIn connection request. Example:

💬 Hi [Interviewer’s Name], I really enjoyed our conversation about [topic] during my interview for the [Job Title] role. I’d love to stay in touch and follow your work at [Company Name]! Looking forward to connecting.

Final Thoughts

Your follow-up isn’t just a formality—it’s an opportunity to stand out and reinforce your enthusiasm. Use the Follow-Up Formula to maintain momentum, build relationships, and stay top of mind with hiring managers.